How to transfer all your data from an old iPhone to a new iPhone Credit: AppleSupplied Art
Business Management

How to transfer all your data from an old iPhone to a new iPhone

How do you effectively transfer the contents of an older iPhone to a new one? It’s not too difficult to do, whether you’re setting up a brand new iPhone fresh out of the box, or your new iPhone is already set up and running, just not with your data.

Here are the steps using iOS 12.4 or later.

Update your devices

It’s typically a good idea to make sure that your old device has the latest version of iOS before you begin. This helps ensure compatibility with the new device and can minimize problems during the data transfer process. What’s more, Apple added a new and very useful iPhone Migration tool to iOS 12.4, so you’ll want to make sure both your original and new iPhone are updated at least that far.

1. Open the Settings app.

2. Tap General.

3. Tap Software Update. Then follow the on-screen instructions until your iPhone updates and restarts.

After making sure your iPhones are up to date, you have a choice of three methods to transfer all your data. You can back up and restore through iTunes or Finder on your Mac, back up and restore from iCloud, or use the iPhone Migration tool first introduced in iOS 12.4.

Back up and restore through iTunes or Finder

You’re going to want to back up your old iPhone after you have your new iPhone in hand, so the backup is as up-to-date as it can possibly be. To back up via iTunes, follow these steps:

Connect your old iPhone to your Mac, launch iTunes, select your iPhone by clicking the little phone icon in the toolbar, and under Backups, choose This Computer. In macOS Catalina, you’ll find your iPhone in the Finder sidebar, not in iTunes, but the rest of the steps are similar.

Enabling the Encrypt local backup option a good idea. If you encrypt your backup, you will be able to transfer over all your account passwords and Health data—just be sure to choose a password you won’t forget. Click the button to Back up now.

When the backup is done, connect your new iPhone and turn it on, then and choose the Restore Backup option. 

itunes backup iphone encrypted Susie Ochs/IDG

Use Quick Start and restore from iCloud

No need to connect your iPhone to your Mac. Just launch Settings on your old iPhone and tap on your Apple ID profile listing at the top, then go to iCloud > iCloud Backup and select Back up now. You’ll want to make sure you have enough iCloud storage to back up all your important data.

When setting up your new iPhone, you can restore your iPhone from this backup once you’ve logged into your new device with your Apple ID. During the setup process on your new iPhone, you’ll be prompted to use Quick Start.

iphone quick start Apple

Quick Start makes setting up a new iPhone fast and easy.

It’s practically magic. You just hold your new phone next to your old phone, and a little card pops up asking if you want to transfer all your stuff to the new device. You’ll then point your old phone’s camera at your new phone (which displays a cloud of little dots) and enter your 6-digit passcode. 

You’ll go through the rest of the setup process, like enabling Face ID, and then be given the option to either Transfer from iPhone or Download from iCloud. Choose Download from iCloud.

After a short while, your phone will be ready to go, set up just like your old iPhone. It’ll even prompt you to update your old iPhone’s backup if it hasn’t been backed up in awhile. 

Setting up your phone this way transfers over most of your settings, the arrangement of your home screen, and more. It’s a huge time saver. 

After setting up your phone this way, you’ll want to give it a little time to re-download all your apps. Initially, the home screen will show placeholders for your apps, all arranged and stuffed into folders exactly as on your old iPhone. But your new phone has to actually re-download apps, because every time you download an app from the App Store, your phone actually grabs a unique version specifically optimized for that iPhone model. Most of your user data and settings get re-downloaded from iCloud, and that’s the important part.

Use Quick Start and the iPhone migration tool

In iOS 12.4, Apple introduced a new iPhone migration tool that transfers data directly from your old iPhone to your new one, either over Wi-Fi or a direct cable connection (you’ll need a lightning-to-USB-C camera kit adapter and a USB-C lightning cable).

Just as in the process above, you’ll need to point old iPhone’s camera at a cloud of dots on your new iPhone, enter your passcode, and set up Face ID or Touch ID. Then you’ll be given the option to Transfer from iPhone or Download from iCloud. Choose the Transfer from iPhone option.

ios12 4 transfer Apple

Transfer from iPhone is the simplest way to get a complete copy of everything from your old device.

You can also choose whether to transfer some settings, such as Apple Pay and Siri, from your previous iPhone to your new iPhone. And if you have an Apple Watch and you’re setting up a new iPhone, you’ll be asked if you’d like to transfer your Apple Watch data and settings.

Keep your devices near each other and plugged in to power until the iPhone data migration process is complete. This can take a long time if you have a whole lot of data—more than an hour!—but it’s the simplest way to get everything onto your new iPhone.

Just as when restoring from iCloud, your new iPhone will need to re-download apps from the App Store, to get the version that is properly optimized for your new hardware. But your home screen will show placeholders, arranged as on your old iPhone, and all the data for those apps will be transferred from your old iPhone.

Erasing your old iOS device 

Once you are absolutely sure you have copied, synced, or don’t need data stored on your old device, you can erase it. Make sure you do this before selling or giving away your phone to someone else! On your old iPhone, complete the following steps:

  1. Turn off Find My iPhone/iPad before proceeding. This is done in Settings > your account name (the first section with your user name) > iCloud.
  2. If you want to erase via iTunes and USB, follow Apple’s detailed instructions here.
  3. If you would prefer to erase directly on your device, tap Settings > General > Reset, and choose Erase All Content and Settings. Enter your password or Apple ID password if prompted, and then wait for it to finish.

Which method is best?

The simplest solution for most users is to use the iPhone Migration Tool by choosing Transfer from iPhone during Quick Setup. This will get all your data from your old iPhone to your new one, including local copies of photos and videos, Health data, passwords stored in Keychain, and more. It takes awhile, but in the long run, it’s actually a time saver.

When you choose Download from iCloud, you’ll be up and running very quickly—as little as five minutes in most cases. But you’re not fully up and running. Sure, you can use your new phone, but it’s going to have to download a lot of data in the background which might take hours. You may find yourself re-entering passwords you thought you had stored in Keychain or missing some data in the Health app. The Transfer from iPhone option takes longer to get started, but is far more complete.

Restoring from an encrypted backup in iTunes (or the Mac Finder in macOS Catalina or later) is both fast and complete, and is recommended if you have the ability to do so. But you’re not always near your computer or have the free storage space on it to make a backup. 

PREVIOUS ARTICLE

« Macworld's August Digital Magazine: 10 essential iPad features you need to start using now

NEXT ARTICLE

Microsoft: Whatever you do, don't call it Office Online »
author_image
IDG News Service

The IDG News Service is the world's leading daily source of global IT news, commentary and editorial resources. The News Service distributes content to IDG's more than 300 IT publications in more than 60 countries.

  • Mail

Poll

Do you think your smartphone is making you a workaholic?